My Show Secretary - Key Features

We have been working with show centres, organisers, judges & riders nationwide to create the My Show Secretary software which has been successfully processing online entries through to allocating times, results and accounts since 2001.

What makes My Show Secretary the first choice for venues nationwide?

SECURE & WEB-BASED:

The UK’s Leading Show Management Software which manages all your entries & bookings in one central place. The software is linked into your website and connected to your Social Media pages (if used) too so you have full control at all times!

 

Below are some the key functions it provides – you may not need all of them but they are available within the full package. Once an entry is made and the rider has paid via your Payment Service Provider, all entries will be stored in My Show Secretary which will offer the following options for you in summary reducing both time and resource when running your events/ clinics or facility hire:

 

• All online entries automatically feed into your Show Class Lists/ Times & Results Sheets and generate a Database too!
• Accounting/ Reconciliation options including Profit & Loss Reports per show
• Live Performance Graphs and Reports so you can see how your events and facilities are performing and which times of the day for arena hire, dressage tests or classes are most popular
• Invoice/ Rider Account look ups – makes adding postal entries quick and easy! Over 140,000 unique rider records to search from
• Option to add postal/ telephone entries to provide complete class lists/ accounting/ marketing summaries and more
• Class List Exports & Tailored Reports for all disciplines
• Mailing List Exports per event
• Marketing Database & Tailored Exports
• Options to allow Membership Rates, Track Members & Sell Membership
• Vouchers & Codes - Create unique discount codes/ voucher codes for competitors, liveries, students and members to use online - fully trackable!
• Class Start lists via a “Live Feed” button to display live class numbers for your classes
• Ability to transfer entries between classes (invoices are automatically updated to show changes for easy tracking and auditing)
• Options to substitute riders/ horses/ owners with a single click!
• Edit entries/ invoices/ stable bookings and customer information
• Option to move entries to a carried over list for refunds/ credits on account
• Automated Times & Bridle Number software for BD, Unaffiliated Dressage, Combined Training, Timed Showing Classes, Clinics, SJ Drawn Orders, Eventer Trials, Arena Eventing, Hunter Trials etc
• Options to enable automated Bridle Number allocation upon entry! Riders are issued with a Bridle Number on their invoice at the time of entry!
• Automated Results system for BD, Unaffiliated Dressage, Combined Training, Showing, Eventer Trials, Hunter Trials etc.
• Official BD Export of results for all BD Competitions which can be sent to BD with no resource from the centre. New “live feed” into BD’s systems in development!
• All Times & Results can be live streamed to screens at your venue allowing real time show information. This will also stream to your website so riders can collect information on the move or from your lorry park via their mobile phones!
• Live news feeds & sponsors logos can be uploaded to the live stream pages for any events/ clinics
• Options to upload times and results as a document (i.e. word or excel) and add in a photographers link for photos
• Manage entries real time – options to close individual classes as well as all classes and over ride closing dates
• Full Stabling/ Bedding booking system with Stable Manager reports ( Full Capping facility so you restrict bookings)
• Cap Classes facility i.e. only allow 30 entries per class. Easy to update/ change via your mobile
• Flexible Shopping Basket options: First Aid Fees, Stabling/ Bedding/ Hookup/ Haylage, Sundry Items, Tickets, Emergency Contacts, Membership Fees, Additional Information such as society numbers, breeds etc.

 

MULTIPLE PAYMENT PLATFORMS (Payment service providers):

We are the only Equestrian Software provider in the UK to offer our Centres, Clubs & Organisers a choice of Payment Service Providers, giving you the most cost-effective service for your business. When an entry is made, all money goes direct to the organiser so there are no delays in receiving your money! Refunds can be made directly onto the customers card or easy trasnfers/ credits can be offered via MSS. Choose from PayPal, SagePay, Barclays ePDQ, Realex, Global Iris and more!

 

ACCESSIBLE FROM ANYWHERE:

Accessible from any PC/ laptop with an internet connection across the world! No networking or expensive hardware required.

 

EASY TO MANAGE:

No upgrade or maintenance issues, all are done free of charge for any of our current clients and done remotely so every time you logon you have the latest software working for you.

 

BACKUPS:

Data Backups are carried out every 15 minutes by Iron Mountain Software in 3 different locations recommended and used by Price Waterhouse Coopers.

 

REAL TIME ACCOUNTS:

Our accounting module provides real time reporting of your entries by event date, booking date, date range etc. It's a fully searchable accounts database providing you with all the data you need on any entry at any time including unique order numbers, transaction references, time stamps and deliveries of the email confirmations to your riders.

 

EASY PRE-FILLED CLASS, TIMES & RESULTS SHEETS:

Class, times and results sheets are automatically updated and generated every time an online entry or postal/ phone entry is made.

 

ADDING POSTAL & TELEPHONE ENTRIES:

Easily enter new riders & owners or postal or phone entries into your class lists and database. Once they have entered one event you never need to enter them again - all their data is stored for future entries. With the My Riding Life account software your marketing database will always be kept up to date automatically!

 

UNIQUE MARKETING PLATFORM:

Access our database of 140,000+ riders, horses, trainers and owners both affiliated and unaffiliated to market your event, clinic, venue

 

AUTOMATED DATA MANAGEMENT:

Every time a rider moves house or changes their mobile number it is updated directly on the MSS database for you, meaning no more out of date data and no more data cleaning!

 

AUTOMATED TIMES & BRIDLE NUMBERS MODULE:

Allocate BD, Dressage, Eventer Trial, Combined Training, Arena Eventing, Hunter Trial & Clinics Start Times and SJ Running Orders via MSS in minutes! (Click here for Info) You can also add Bridle Numbers in seconds across your show or allocate them automatically upon entry

 

INTEGRATED TIMES/ RESULTS UPLOAD:

Upload direct to your own website - anytime, anywhere in the world. Times are updated and old times removed every few days. We also provide a results archive automatically and provide photographer links so riders can capture their moments in print.

Contact Us today to chat to our team about how we can help make your life easier!